Resources

Yearbook

TIME TO ORDER YEARBOOKS! 2018-2019

To order your students' yearbooks by September 30 to receive 15% off the regular $20.94 softcover price, visit our yearbook website at Buy the Lincoln Elementary Yearbook

If you are a new user needing to set up an account, enter Lincoln's passcode: 1014090753633187 
If you already have an account, simply log on using your account information.   

WE WANT YOUR PHOTOS! 
Do you want to see your gorgeous kids in Lincoln's Yearbook? We rely heavily on parent pictures in addition to those taken by teachers and yearbook photographers to create the Lincoln yearbook.   There will be shared photo folders on our Treering Yearbook website for every grade and school-wide event throughout the year!   

Upload your own photos from the First Day of School here: 

https://yearbook.treering.com/school/134896/shared-photos

OWN A DSLR?
Do you love taking digital photos with your DSLR camera and want to help us cover school events?  We are always looking for more parents to act as staff yearbook photogs capturing our adorable kiddos.  Let us know if you are interested in covering an event or two this year.

ENJOY GRAPHIC DESIGN?
Seeking Assistant Yearbook Editor Shadow - 

Do you enjoy photography, graphic design, online design, scrapbook making or are otherwise talented in the visual arts?  No specific skills required - we are happy to train you on the ins and outs of the program we use.  We are looking for an assistant yearbook designer/editor to shadow this year to replace one of our assistant editors leaving next year due to her youngest daughter moving on to middle school.  You would be joining a small group of three editors who work individually throughout the year putting the yearbook together.  In our opinion, this is the best volunteer job at the PTA - your work can be done individually on your own schedule on your computer from the comfort of your own home on your couch with a cup of coffee at hand (or a glass of wine)!

Questions? Contact Renee Pawloski at renee_pawloski@yahoo.com

School Supply Lists

2018 - 2019 SCHOOL SUPPLY KITS

It's hard to believe that it's time to begin ordering school supplies for NEXT YEAR!!!  Once again, the PTA offers convenient online ordering for grade specific school supply kits, allowing you to avoid the crazy back-to-school shopping crowds and having to visit multiple stores to get everything you need!

A few things to know about this year's ordering process :

  1. all ordering is online through shaneskits.com.  Kits will be delivered to your house 10-15 days after ordering with deliveries beginning May 15th (so note that while you can begin ordering right away, deliveries will not begin until May 15th).
  2. Ordering will stay open until school starts!  No worries if you don't plan ahead - kits can still be ordered in August (but remember it takes 10-15 days to deliver).
  3. A list of what should be included in the kit will be IN the kit, so you can check your order and make sure you have everything you need.
  4. Detailed kit lists can also be viewed online at shanekits.com.

Additional information and ordering instructions are listed on the flyer found HERE, which will also be sent home in student backpacks this week!  If you have any questions regarding school supply kit ordering, please contact Ann Lasn at (630) 291-6965.

Class Distribution Count

Distribution Count

PTA Committee Chair Resources

Marketing & Communications | Expense Reimbursement |

Budget Process | Food "Rules" | Balloons | Contracts

 

MARKETING AND COMMUNICATIONS

Q:  How do I get information out to the Lincoln Community about my Lincoln PTA related event or activity?
A:  There are three ways to share information about upcoming PTA events

1)  PTA Weekly Email:  The "blast" is a weekly email communication that is created by the PTA President and distributed to all Lincoln PTA members by the Corresponding Secretary.  Generally, the information included in the blast should relate to events that are happening within a week or two of the date of the email.  

If you would like information included in the blast, please send an email to the current PTA President by end of day Sunday for the following week's blast.  The blast goes out on either Monday or Tuesday of each week.   

2) PTA website:  This website is an excellent resource for updating news and hosting documents or PDF's that you have created for your event.  The documents can be posted on the front page of this website or can be included in an event sub-section.  Also, the weekly email blast can link to these documents as well as any additional verbiage or forms related to your event.  If you would like information included on the PTA website, please send the information to the current Corresponding Secretary with the verbiage you would like included, where you would like it posted and how long you would like it active on the site.

3)  Flier home in student folders  You may decide that your event will benefit from a paper flier sent home in student backpacks.  Some examples may be where a written authorization is required, or a written RSVP is requested.  If this is your communications preference, there a few steps to follow for distribution:

  a) create a flier for your event

  b)  use the student count list in the copy room at school to produce the correct number of fliers needed for each classroom.

  c) organize the fliers into classroom groups and place each group in the corresponding teacher's mailbox in the teacher lounge.


EXPENSE REIMBURSEMENT

Q:  I need to buy supplies for my Lincoln PTA event. How do I pay for them?
A:  There are two ways to pay for PTA related expenses and both involve completing the Check Request Form(also available on the home page of the Lincoln PTA website.) 

The first and most common way is that you buy the supplies you need and  then submit a reimbursement form and all related receipts to the President. If all expenses are within your committee's budget, the President will approve the form and then send it to the Treasurer to issue a check.  

The second way is to use the PTA reimbursement form and ask that an invoice be paid directly to a vendor. In that case, please attach the vendor invoice including mailing address to the reimbursement form and submit it to the President as above.  


BUDGET PROCESS

Q: How does Lincoln PTA establish it's budget?
A:  The budget process for Lincoln PTA is as follows: 

1) the Budget Committee is convened at the end of the summer to review committee budget requests and to compile a new budget for the upcoming school year.  This budget is presented at the August PTA meeting and voted on at the September PTA meeting.

2) after the close of our two big fundraisers - Carnival and Book Fair - the Budget Committee reconvenes in December to review the year's budget and to propose any amendments.  The revised  budget (if any) is presented to membership at the January PTA meeting for vote.

3) at the end of each year, the Treasurer proposes an Interim Budget which will allow the PTA to meet its financial obligations until the full Budget is voted on at the September PTA meeting. 

Q: I thought I only needed a certain amount of budget for my program, but now I think I need more.  Can I ask for more budget for my committee? 
A:  Members and committees may ask for additional funding during the year.  The first step is to complete the Funding Request form.  Detailed information about what to do is included in the document.  All requests will be presented and voted on at the next monthly PTA meeting.  You are encouraged to attend the meeting at which your request will be considered in order to answer any questions.   


THE FOOD "RULES"

Q: I want to have food at my event but I'm confused about the rules regarding food. What are "The Rules?"
A:  The first question to ask yourself when it comes to food at a PTA event is: "Does my event really need food?"  The PTA is encouraging all volunteers to think creatively about rewards and incentives at our events and to try to match the reward with the accomplishment.

However, if food is deemed a necessary and integral part of an event during school hours or during an event after regular school hours where a large number of Lincoln students will be present, then the most important thing to know is that all final decisions regarding food options for PTA events within Lincoln School at any time of day rest with the Principal of Lincoln School.  Please note that the Principal's guidelines for Lincoln regarding food may change during the course of the year for any reason, including in response to newly identified allergen threats to students within the building.  

Therefore, all food options for any PTA event should be discussed and receive approval from the Principal of Lincoln School PRIOR to finalizing food plans - even if the food item you want to offer has been offered in the past without restriction. 

- any events that take place within a classroom must be coordinated with the classroom teacher. The teacher is responsible for coordinating with the school nurse with regards to food approvals.  At this time (August 2016) all food for in-class events must be commercially prepared (ie., store bought) and must include an ingredients list for all items.  There is a detailed approval procedure in place that the teacher will follow prior to the party being allowed. Please do NOT purchase items or advertise a food list until final approvals have been received from the teacher.  

- any events that take place in common areas of the school (gym, playground or MPR) MUST offer food that is commercially prepared as well as ingredient lists for all items.  The procedure for how information will be shared regarding the menu will be decided on a case by case basis and will involve the Principal and the school nurse. 

- any events that take place in the Teacher's Lounge may be store bought or home made.  Items for the Teacher's Lounge, as it is an adult only area of the school, do not need to be pre-approved by the Principal. 


BALLOONS

Q:  I have heard something about balloons recently. Can we use them in decorating?
A:  Lincoln was recently informed that like some other schools in the district we are to be balloon free. This is in response to specific health needs of students/staff.  This restriction includes all balloons--latex and mylar. Signs have been posted to remind visitors to Lincoln that no balloons are allowed.

Please think creatively about other decorating options!  


CONTRACTS

Q:  I have been asked to sign a contract with a vendor for a Lincoln PTA related event or activity. Can I do that?
A:  The only person who can sign a contract on behalf of the Lincoln PTA is the President.  Please direct all contracts to the President for review, approval and signature.

Parent Patrol and Safe Routes

SAFE ROUTES TO SCHOOL

SRTS IL Logo.jpgSafe Routes to School encourages school children to walk or bike to and from school by providing a small token of recognition to students that "walk to school" days. 

Safe Routes addresses growing obesity trends in our children, reduces our carbon footprint and alleviates traffic congestion around our school. Encourage your child to walk or ride their bike to school every day.

Please reference our Safe Routes map for pedestrian safety.  
Lincoln Traffic Map

Please click HERE to see where we need help!

To help out with this committee, please contact Celia Grebs (celiagrebs@gmail.com) or Patty Giobbi (pgiobbi22@gmail.com).


WAYS TO HELP

Do you want to get involved at the school but can't commit to a weekly schedule or an organizing role on a committee? 
If you can help out for just one hour one time, once a month or once a week, the volunteer programs highlighted on this page will offer you the opportunity to help out on a schedule that works for YOU!!

No matter how much time you can give, these programs all truly benefit from any time you can provide.  The school appreciates our help, and the kids always look forward to seeing their parents or caregivers during the day! 

PARENT PATROL

Parent Patrol gif.gifParent Patrol is a dedicated group of parent volunteers who supervise the four busy corners around our school during drop off and pick up.   Parent Patrollers raise a STOP sign when kids are about to cross, providing a strong visual reminder to drivers that kids are in the intersection.  Doesn't sound like much, right?  But we know that your presence at the corner helps ensure that cars follow the posted traffic rules and that kids cross more safely!!

Please see our Safe Routes map for pedestrian safety. Lincoln Traffic Map

This volunteer position is perfect for someone who can volunteer weekly, bi-weekly or monthly.  A stop sign is provided.  

Please click HERE to see where we need help!!

To help out with this committee, please contact Celia Grebs (celiagrebs@gmail.com) or Patty Giobbi (pgiobbi22@gmail.com).